Although the screen labels use the word Voucher, it does not mean that vouchers must be physically printed. It is perhaps more accurate to describe Voucher as the service being made an accountable entity—i.e., a payment can be made to the supplier, regardless of whether a voucher has been printed or not.

Control

Allows

Invoice

Allow agent invoices to be issued.

Voucher

Allow vouchers to be produced (dependant on Service Status).

Regenerate

Allow the booking to be regenerated (copied).

Delete

Allow the booking to be permanently deleted.

Itinerary

Allow production of itinerary documents.

Allocation

Allow service allocations to be used.

Auto message

Force the booking to obey auto-messaging settings.

It is important that consideration be given to what stages bookings pass through before deciding on how booking statuses are set up. There should be sufficient statuses set up to allow normal processing, and their descriptions should be a clear indication of what stage the booking is at. The status codes, descriptions and functions are user definable—they are set up by each user company depending on their method of operation. For example, a company that always asks for deposit payments would require some different status codes than a company that doesn’t require deposit payments.

Booking statuses are not changed automatically by the system—it is a manual task to ensure that the appropriate status is set, and possibly more importantly, at the correct stage.

Code/Description

Allows

WK: Working

Allows all except Vouchers, Itinerary and Deletion. This is likely to be the ‘Initial Statuses that the system assigns when a booking is created. Bookings with this status have not had all services confirmed.

KK: Confirmed

Allows all except deletion. Generally indicates that all services are confirmed.

IN: Invoiced

Allows all except deletion. Indicates that the booking invoice has been issued and sent.

DM: In Documentation Stage

Allows all except deletion. Indicates that the booking is having Itineraries, vouchers etc. prepared.

FL: Finalised

All documentation and invoicing etc. is completed.

XX: Booking Cancelled

Allows invoicing, auto messaging and booking deletion (depending on company policy).

On initial entry to the Booking Status node, any existing records will display.

The column headings at the top of the scroll are the only column headings available in this screen.

The Code field cannot be changed. Booking Status records cannot be deleted if they have been used in a Booking.

The Booking Status voucher checkbox works in conjunction with the Service Status voucher checkbox. For a service to be able to have a voucher produced the Booking Status must allow vouchers and the Service Status must allow vouchers.

Further deletion control is available with an INI setting for both Fastbook and Groupbook which can deny deletions if accounting transactions are present.