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(continued from Accounts 2 Training Guide)

Overview

Accounts Training Guide 2 (this document) details the following accounts processes:

• *Period ends (AR, AP and GL)
• Master balance re-builds (AR, AP, and GL)
• *Debtors statement production
• Bulk Agent commission processing
• Bulk Creditor payments (Cheque Writer)
• *Foreign exchange variations
• Debtor and Creditor banking
• Creditor pre-payments
• Release withheld Creditor amounts
• *Lock GL periods
• Standard, Accrual and Standing journal entry
• Close bookings
• Year-end revenue/expense (profit) transfer
• Bank reconciliation

The Accounting functions are used with different frequencies:

An effort is made in the layout of this training guide to keep related topics together. This is not always possible, since some processes are the same for (e.g.), both Debtors and Creditors. Rather than replicate the documentation, topics that are identical are grouped together. In order to provide a somewhat logical layout, this guide is laid out in the following order:

Periodic Processes:

Accounts Receivable (AR)

• Agent Commission

Accounts Payable (AP)

• Release Withheld Amounts
• Creditor Pre-payments
• Bulk Cheque Transactions

Common to both AR and AP

• Print Cheques/Receipts
• Output Remittances
• Generate EFT File

Period End Processes:

Accounts Receivable (AR)

• Agent Statements

Common to AR, AP

• Foreign Exchange Processing

Common to AR, AP and GL

• Period Close

Bank Reconciliation:

Bank Reconciliation Set Up

Common to AR, AP

• Banking

Reconcile Bank Accounts

General Ledger (GL):

GL Journal Entry

• Standard
• Accrual
• Standing
• Year-end Profit Transfer

Utilities:

• Ledger Rebuilds
• Close Bookings

Screen shots have been used to illustrate most processes. In many instances, these screen shots have been cropped to display only the fields on the screens rather than fill the with blank space.

(continued in Periodic Processes/Index)

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