This value is set when the systems is installed and should not be altered unless on the basis of support advice. Altering this setting can result in debtor’s balances being incorrect.
Settings available under INI Maint> Debtors are: (INI NAME, Per User/All, Data Type).
These 5 settings can be used to label the physical address fields in Debtor set up—e.g., Street, Suburb, and City etc.
The Debtors ledger closed accounting period.
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This value is set when the systems is installed and should not be altered unless on the basis of support advice. Altering this setting can result in debtor’s balances being incorrect. |
The password used in conjunction with ARCREDITLIMITTYPE.
The value entered against this setting determines system action in the event of an agent’s credit limit being exceeded during invoice creation. The allowable values are: DENY which will not allow the transaction to proceed; WARN which will warn that the credit limit has been exceeded and PW which will allow the transaction to proceed once the password stored in ARCREDITLIMITPW has been entered.
The Debtors ledger current accounting period.
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This value is set when the systems is installed and should not be altered unless on the basis of support advice. Altering this setting can result in debtor’s balances being incorrect. |
These 5 settings can be used to label the mailing address fields in Debtor set up—e.g., P.O. Box, Suburb, and City etc.
Used to label the 10 User Defined text fields which then display under Details/Analysis Tab in debtors.
The value in this setting determines how debtor’s invoices will age.
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This value is set after ageing options have been discussed with the user company. It should not be altered unless on the basis of support advice. |
The value in this setting determines how the default debtors invoice date is calculated.
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This value is set after transaction date options have been discussed with the user company. It should not be altered unless on the basis of support advice. |
If AR_INVOICE_DATE is set to (T)ravel Date, this value can be used to default the Invoice Date to nn days prior to the Travel Date.
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The transaction period (controlled by AR_INVOICE_DATE) is overridden by this setting. If this setting is 10 (days prior to travel) and the booking travel date is 01 May and May is period 02, then the transaction period will be 01, since 10 days prior to 01 May is 21 April, which is the prior period. |
The value in this setting determines when the revenue is recognised.
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This value is set after revenue recognition options have been discussed with the user company. It should not be altered unless on the basis of support advice. |
This setting is used in conjunction with support advice to log the time taken to generate Forex transactions.
This setting is used in conjunction with support advice to log the time taken to rebuild debtor balances.
These three settings can be used to allow or deny manual debtor transaction references.
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Transaction references are generated by the System INI Settings AR_NEXT_CREDIT, AR_NEXT_INVOICE, AR_NEXT_RECEIPT (Agent Analysis Codes 1–3). Allowing transaction references to be manually entered is not recommended, since duplicate references cannot be used for the same debtor. |
Setting this value enables debtor’s cash receipts to be entered in different currencies—i.e., Invoice issued in USD, cash received in NZD.
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Currency pairs and exchange rates (see System Node) must exist before this feature can be used. |
Redundant setting. Not used.
Setting this value enables integration of CRM data fields in Fastbook and Groupbook with debtors.
When this value is blank or set to Y, the Include Nil Balance Transactions checkbox on the debtor’s statement is checked by default. Setting this to N will uncheck it be default.
A price code can be entered as the value in this setting which will then default into the debtor price code field when a new debtor is created.
A tax indicator can be entered as the value in this setting which will then default into the debtor tax indicator field when a new debtor is created.
A receipt type code can be entered as the value in this setting which will default into the Receipt Type field when a debtor’s cash receipt is being issued.
The Tourplan Debtors User Defined text field that holds the Agent Code used by Money Direct.
The Booking status that can be set as part of the Money Direct receipt process to indicate payments are a deposit only.
The Booking status that can be set as part of the Money Direct receipt process to indicate payments are final.
When set to I, the filename used when debtor invoices are output to file are based on Invoice Number. When set to D the filename is based on Invoice Date.
This setting allows the debtors receipting mode to be set. (Q)uick mode relies on the user knowing the invoice number being receipted; (F)ull mode displays a list of outstanding invoices. This setting can be overridden during debtors receipting.
Used in conjunction with DEBTOR_INCL_NIL_BALANCE_TRANS to determine whether Current Cash/Credit amounts should be included in the nil balance tests.
Tourplan iS V2.07 System Setup Training Guide